You can decide what information to collect from participants who register for your event. This information can be displayed on users' individual profiles to be used for networking and self promotion during the event.
1. Create profile fields
| Field Name | Required/Optional | Details |
| 1. Field Name | Required | enter the name of your new field here. |
| 2. Target users | Required | choose whether you would like this information to be collected from participants, or companies, or both. Please uncheck both boxes if you would rather not specify a group for this field. |
| 3. Required/Optional | Required | choose whether completing this field is mandatory or optional. |
| 4. Include in registration form? | Required | please choose 'Yes' if you would like to collect this information when participants register for the event. Most fields should fall under this. |
| 5. Publish information? | Required | Please choose 'Publish' if this is information that you would like to be displayed on participants' profiles while networking, exchanging messages or booking appointments. For information that the organizer would prefer not to be disclosed amongst participants, but would like to gather for other purposes, please choose 'Hide'. |
| 6. Field Type | Required | Choose what type of field you would like to use for this information. Please note that once the field has been created, you will not be able to edit the field type. |
| 7. Description (inside field) | Optional | he text entered will be displayed as a placeholder inside an empty field in order to prompt the user. For example, "please enter your name", or "John Smith". |
| 8. Description (outside field) | Optional |
the text entered will be displayed outside of the input field. This is limited to 255 characters. |
※ Up to 65 profile fields can be created.
Fields can be edited or deleted once they have been created. However, please note that the 'Field Type' cannot be changed.
- Click the pen symbol on the far right to edit the field.
- Click the trash can symbol to the left of the field name to delete the field.
<tips> If a field is marked as required but you do require that information or don't want to set it, please mark it as "No setting" or "-". </tips>
2. Edit existing fields
The following information fields will be created by default for any events in EventHub.
<attention>Please note: you cannot change the order of some fields. </attention>
- Last Name
- First name
- Affiliation
- Department or Division
- Occupation or Title
- Phone Number
- One-line Pitch (used during networking)
Each field provided can be edited in different ways. Please click the pen symbol to the left of the field name to edit or change it. Note that the edit history will not be shown.
If you wish to delete a field: click the trash can symbol to the left of the field name (only certain fields may be deleted).
If you wish to hide a field: uncheck the box for both 'Attendee' and 'Exhibitor' under 'Target Users'.
The One-line Pitch is a short sentence to introduce participants who use the networking function (exchanging messages, booking appointments, etc.) The sentence will appear on the 'People' section of the main event page under the participant's name. Please feel free to edit the name of this section as you wish (for example, you could ask participants to enter a "short message" or "self introduction"). Refer to the picture below to see how this looks on the event page.
<attention>If you do not want participants to enter their one-line pitch during registration, you can do this by clicking the pen symbol to edit this field and choosing 'No' under 'Also include in registration form?'. However, please note that even if you choose to do this, this field will not be removed from users' profiles. </attention>
▼The One-line Pitch will be displayed here
You can edit/delete the default fields in the following ways:
| Field Name | Can be deleted | Can edit the field name | Can be set to optional/required | Can choose to publish or hide |
| Last Name | - | - | Must be required | Must be published |
| First Name | - | - | Must be required | Must be published |
| Affiliation | ✔︎ | - | Optional | Optional |
| Department or Division | ✔︎ | - | Optional | Optional |
| Occupation or Title | ✔︎ | - | Optional | Optional |
| Phone Number | ✔︎ | - | Optional | Optional |
| Website | ✔︎ | - | Optional | Optional |
| One-line Pitch | ✔︎ | ✔︎ | Optional | Must be published |
3. Double-check your settings
After creating your profile fields, it's good practice to check how the page looks before the event starts.
While everything should be generated automatically, we recommend checking the below points to make sure that all of your intended settings have been configured correctly.
Please note that there is currently no feature to preview, so please check the page by creating a test account and logging in through that.
<attention>Registered users will be subject to payment unless deleted. If you wish to continue using your test user throughout the event, please make sure to delete it before the event has ended and you will not be charged. </attention>
1. Is your ticket sales page/registration form being displayed correctly?
We recommend actually registering for your event yourself through a ticket sales form or through a registration form (see Create a paid ticket for more about how to do this). You will be able to delete yourself as a user after registering.
2. After registering, are the profile fields being displayed correctly?
After registering for the event page, please click on your own name in the top right corner to see your profile. By clicking on 'Edit Profile', you can go to the profile editing screen to check if the profile fields you have set are being displayed correctly.
3. Are other participant's profiles being displayed correctly?
Please check that other participants' profiles are being displayed correctly. Note that only participants who have set their profile to 'Public' will be visible to others during networking.