During your event, you can encourage networking and matching between companies or participants by enabling EventHub's networking tools. There are several different types, so please choose the mode that best aligns with the goals of the event.
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1. Setting networking mode on/off
When networking mode is not been enabled, the event page will have the following features:
1. On the main page
- Companies and participants will not be displayed, and users cannot search for them. Participating companies will also not be listed.
- On the 'Schedule' tab, the sessions you have set under 'Event Schedule' > 'Sessions' will be listed. If you have not created any sessions, this section will not be shown.
- If you have set any videos to be streamed, they will also appear here.
- On the 'About' tab, the event date/time and the event summary that you entered in 'Event Information' will be displayed.
2. On the side column
- As participants will not be able to exchange messages, there will be no 'Inbox' tab.
- Under 'Comments', Slido/Live Q&A feature will be shown.
- Announcements from the event organizer will be displayed under the 'From Organizer' tab.
When networking mode is enabled, the event page will have the following features:
1. On the main page
- Users will be able to search for companies or other people. Participating companies will be listed.
- On the 'Schedule' tab, the sessions you have set under 'Event Schedule' > 'Sessions' will be listed. If you have not created any sessions, this section will not be shown. If you have set any videos to be streamed, they will also appear here.
- On the 'About' tab, the event date/time and the event summary that you entered in 'Event Information' will be displayed.
2. On the side column
- On the 'Inbox' tab, participants will be able to exchange messages.
- Under 'Comments', Slido/Live Q&A feature will be shown.
- Announcements from the event organizer will be displayed under the 'From Organizer' tab.
2. Choosing your networking mode
| Meeting only | Participant A can see Participant B's schedule and choose a slot to send a meeting request, and the meeting will be scheduled if the request is accepted. Before a request has been made, participants will not be able to contact each other. However, messaging will be enabled after a request has been sent. |
| Messaging only | In this mode, there is no option to set up a meeting. However, participants will be able to freely contact each other through messages. |
| Meeting and messaging | Participants can send meeting requests, and message each other freely whether a request has been sent or not. |
<tips>Which mode is best for your event?
・Meeting only: recommended for events with a focus on creating opportunities for business consultations, sales meetings, etc.
・Messaging only: recommended for events where casual networking is preferred, such as seminars, conferences, etc.
・Meeting and messaging: If you would like to encourage sales meetings, etc. but would also like participants to be able to contact each other more casually first.
This mode is best for certain types of conferences, hiring fairs, etc.</tips>
3. Setting the date/time
Set the date and time for when you would like participants or companies to be able to start networking with one another.
E.g. Event registration begins from August 1st for your event which takes place on October 1st. If you would like participants to be able to contact and network with each other from one week before the event, you should set the networking mode to begin from September 23rd.
▼ Before networking mode starts, participants will see this screen.
<tips>What happens before networking begins? If a participant logs in to the event page before networking, they will see the message, "COMING SOON", along with the date and time that networking mode will begin. Participants will not be able to see other participant or company information, but they will still be able to edit their own profiles.</tips>
4. Enabling digital business card exchange
What is digital business card exchange? By integrating EventHub with Sansan's business card app, Eight, this feature allows participants and companies to exchange their business cards online during the event. Participants will be able to send their information to others through a separate chat window as long as they have an account with Eight or Sansan. To enable this feature, please set 'Digital Business Card Exchange' to 'On'.
5. Text field for meeting location
This feature, found under 'Advanced Settings' can only be used for in-person events. For online events, please leave this set to 'Off'.